Facilities Use Policy

A PLACE FOR MINISTRY AND SERVICE

A PLACE FOR MINISTRY AND SERVICE

Harvester welcomes the use of its facilities. It is our goal that our space is to be used in a God honoring way, and that all visitors are treated as honored guests, and we ask everyone to respect our facilities.


Any Ministry Team, Bible Study Group or anyone needing to reserve a room, multiple rooms or the church property, please confirm availability with Sheila in the church office at (813) 948-2311 or harvesterumc@verizon.net


Once availability has been confirmed, please submit a Facilities Request/Use Form

Facilities Request / Use Form

Types of events and activities that may not be held at HUMC:

Events and activities that may not be held at HUMC:

  • Facilities are not available to outside groups for general profit making activities. 
  • Organizations engaged in partisan political campaigns. However, the facility may be used as a polling place for elections. 
  • Any other purpose which the pastoral staff and/or church Council considers inappropriate, undesirable or unmanageable, at their sole discretion. 
  • Restroom use for event personnel only during outside events. 

IMPORTANT RESTRICTIONS

IMPORTANT RESTRICTIONS

  • Alcoholic beverages (other than wine for communion), illegal substances, and weapons are not permitted in the building or on the grounds of the church. 
  • Smoking is not permitted inside the building. Please restrict any smoking outside to north/back parking lot area.
  • No personal wheeled apparatus are permitted (skate boards, skates, “hoverboards,” etc.)
  • No equipment may be removed from the church property without prior approval.


CARING FOR THE FACILITY

CARING FOR THE FACILITY

Whenever possible we request that a member of HUMC be responsible to oversee events including set-up, restoration, opening & closing of building, etc.

In General

  • No food and/or drinks in sanctuary.
  • Worship related furniture, decorations, equipment, etc. (such as the altar, A/V systems, music instruments, altar and candles, etc.) may not be moved without prior approval from the Board of Trustees (BOT) or pas-toral staff.
  • Users are expected to leave the building clean and in the same condition it was in prior to the event. The user will be held responsible for any damage done to church property.
  • User assumes liability for injuries to persons attending the event and for damages or loss of user’s property.
  • Decorations are to be limited: they will not mar, scratch, soil or otherwise damage surfaces or fixtures. All decorations must be removed immediately after the event. Use no highly combustible materials.
  • No paints, tapes, glues, or other substances may be used on any surfaces without written approval.
  • No oil base paint, flammable liquids, fire producing chemicals, and /or open flames in any form (exception of approved candles) may be used without the approval of HUMC’s BOT or pastoral staff.

In the Kitchen

  • Users provide their own food, drinks, coffee and disposable items such as plates, cups, tableware, etc.
  • Clean dishes, counters, floors, and store all church items in their proper places, etc.
  • Put excess garbage in the outside trash bins, and replace any indoor trash can liners.
  • Do not leave leftovers in the refrigerator, or elsewhere in the facility.

Building Lockup Procedure

Please follow this checklist when closing the building. Please check ALL items in this list. 


PLEASE do not assume something must be OK simply because you did not use it. It is vital that ALL of these items be checked EVERY TIME the building is used.


  • All decorations and other materials removed, trash is collected, and furniture repositioned
  • Turn off all lights, including storage rooms
  •  Turn off sound & video systems (if used)
  • Ensure all water faucets, and other appliances are turned off.
  • Check all outer doors closed and locked
  • A/C setting adjusted to energy savings

What to do if there are any problems :

If there are any problems or unusual conditions that you cannot correct, contact 


  • George Alexander (813-)
  • Gary Evans (813-505-5870)
  • Denny Johnson (813-431-7939)
  • Pastor Russ (813-713-6151)


PLEASE DO NOT LEAVE THE PREMISES UNTIL THE PROBLEMS ARE RESOLVED.

If there are any problems, please do not leave the premises until the problems are resolved

PUBLICITY AND PROMOTION

PUBLICITY AND PROMOTION

  • Any outside group using publicity material and /or making public service announcements in which the HUMC name or logo is used must have prior approval by the Church Council.
  • Sale of tickets to events must be handled by the user with the approval of the Church Council.

LEGAL LIABILITY

LEGAL LIABILITY

  • The user assumes all liability for all injuries to persons attending the event and for all damages or loss of user’s property or that of guests. In no event shall HUMC be responsible or liable for any loss or theft of, or any damage to, any articles of property of any group or organization or any member or guest thereof.
  • Outside groups to HUMC may be required to provide a Certificate of Liability and Property Damage insurance coverage, with a limit not less than $1,000,000, naming Harvester United Methodist Church as an additional insured. This is for the purpose of covering liability and property damage or accidents that might occur on church property, and if required, MUST be on file prior to the date of the event.
  • Those using our facilities agree to release, protect, defend, indemnify and hold harmless Harvester United Methodist Church and its council officers, employees, members, and other representatives from and against any and all claims, liabilities, losses, damages, actions, costs, and expenses (including, without limitation, reasonable attorney’s fees and other legal costs) directly or indirectly arising out of their use of the facilities, equipment or premises of HUMC.


FACILITY USAGE FEES AND SECURITY DEPOSITS

FACILITY USAGE FEES AND SECURITY DEPOSITS

Usage fees help to cover the cost of utilities and maintaining the facilities. HUMC charges the usage fees based on whether the event/activity is being held by a member, by an outside group that is sponsored by a member, or by an outside group unaffiliated with any member.


Special arrangements can be made for recurring activities or events. All fees are due prior to the event, and all checks shall be made out to Harvester United Methodist Church.


HUMC may require, in addition to any usage fees, the advance payment of a Damage Security Deposit which will be refunded following the activity if no damage has resulted. Users are responsible for and will be billed for any excessive damages. All recipients of a key agree to make no duplicates or copies, and to return the key promptly to the church office upon completion of the event. We request that security deposits be written by sep-arate check in order to simplify and speed your refunds.

Harvester Facilities Use Form Download

Facilities Use Policy (pdf)

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